A Step-by-Step Guide to Getting Documents Notarized in Nepal
Whether you are applying for a student visa, selling property, or finalizing a business contract, you will likely hear the term "notarization." While it might seem like just another stamp, notarization is a critical legal process that ensures your documents are authentic and legally binding.
At Hamro Notary, we aim to make this process as smooth as possible. Here is our simple, step-by-step guide to getting your documents notarized and certified correctly.
Step 1: Identify the Type of Notarization You Need
Not all notarizations are the same. Before visiting our office, determine which service your receiving authority (like an embassy or university) requires:
- Certified True Copy: A notary verifies that a photocopy is an exact match of the original document (e.g., transcripts, citizenship, or passports).
- Signature Verification: You sign a document (like a Power of Attorney or Agreement) in front of the notary to prove it was truly you who signed it.
- Affidavits & Declarations: Swearing that a statement you’ve written is true under oath.
- Legal Translation: Translating a document (e.g., Nepali birth certificate to English) and certifying its accuracy.
Step 2: Gather Your Documents (The Checklist)
To avoid multiple trips, ensure you have the following ready:
1. Original Documents: A notary cannot certify a copy without seeing the original.
2. Valid Government ID: Bring your original Nepali Citizenship, Passport, or Driver’s License.
3. Witnesses (If Required): For certain documents like an Affidavit or Power of Attorney, you may need two witnesses to accompany you with their own IDs.
4. Drafted Documents: If you are signing an agreement, have it drafted but do not sign it yet.
Step 3: Visit Hamro Notary
Once you have your documents, visit an authorized notary public office. At Hamro Notary, our licensed professionals will:
- Verify your identity.
- Review the document for completeness (ensure there are no blank spaces).
- Witness your signature (if applicable).
Step 4: The Official Seal and Registration
The notary will then affix an official seal and signature. Every notarized document is recorded in an official Register Book maintained by the office. This record-keeping is a legal requirement under the Notary Public Act, 2063, and ensures the transaction can be verified later if needed.
Step 5: Collect and Pay
Notary fees in Nepal are regulated by the Notary Public Council. Most standard certifications are quick and can be completed in under an hour. Once the fee is paid, you will receive your officially sealed and legally recognized document.
Common Mistakes to Avoid
- Pre-signing: Never sign a document before you are in the presence of the notary.
- Expired ID: Ensure your citizenship or passport is valid.
- Incomplete Documents: Fill in all necessary details before the appointment.
Need Help Today?
If you're asking, "Where can I find an authorized notary public near me?" or need a certified translation for your visa application, we are here to help.
Visit us at hamronotary.com or stop by our office to get your documents notarized quickly and professionally.